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SHARE PLAN ADMINISTRATION

ST8 software for in-house or outsourced administration of your share plans

Our reputation as leaders in our field is built upon the provision of effective, individual facilities for companies of all types and sizes. It is our personal service that enables Howells to deliver not just a fully-integrated resource, but complete peace of mind.

We cover a range of plans including, but not limited to:

  • Bonus Share Matching Plans (BSP)

  • Company Share Option Plans (CSOP)

  • Deferred Bonus Plans (DBP)

  • Dividend Reinvestment Plans (DRIP)

  • Executive Share Option Plans (ESOP)

  • Incentive Stock Options (ISO)

  • Share Incentive Plans (SIP)

  • Joint Share Option Plans (JSOP)

  • Long Term Incentive Plans (LTIP)

  • Performance Share Plans (PSP)

  • Restricted Share Plans (RSP)

  • Stock Appreciation Rights (SAR)

  • Phantom Plans

  • Individual Bespoke Share Plans

 

ST8 SHARE PLAN SOFTWARE

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Core Admin Functionality Includes:

  • Current and historic participant records

  • Grants and awards

  • Vesting 

  • Leavers and lapses

  • Exercises and releases

  • Reports

 

 

Participant Portal Key Features:             

                                

  • News and messages                    

  • Scheme information

  • Personal information

  • Award holdings

  • Award modeller

  • Exercises and releases

  • Documentation

We appreciate how individual your company is and work with you to create the best fit for you and your requirements.

We take your existing data and migrate it to the ST8 admin system. This can include all historic data. 

The participant portal enables employees and former employees to view and manage information. The portal is fully branded according to your corporate branding requirements and we work with you to ensure the design is the right fit for you and your company.

Access to ST8 is through our secure login function or can be integrated with your single sign on provider.

OUTSOURCING

We work hard on your behalf to ensure that whilst your share plan administration is in the hands of specialists, you always remain in complete control.  

 

The outsourcing team use the ST8 system solution and administration processes are tailored and agreed with you to ensure a smooth handover and easy transition for both participants and administrators

Utilising the latest technology, our experienced team of share scheme administrators provide a seamless link between your share plan population and any other associated providers.

Take advantage of our comprehensive range of tailored services and let us provide you and your employees with a full and comprehensive facility that ensures you receive expert administration and fantastic value for money.

The customised participant web portal allows you much greater freedom in the design and presentation of your plan information to your participants. 

Key features include:

  • Dedicated helpline and email support

  • Company branded participant portal

  • Grants & Awards including acceptance

  • Vesting facilities

  • Leavers and lapses

  • Exercises

  • Releases

  • Company reports

  • HMRC end of year returns

  • IFRS2 reporting

  • Payroll updates for new SIP participants

  • SIP Invitations

  • Process SIP dividends

  • SIP sale / withdrawal of shares

  • Maintenance of SIP Trust bank account

  • General housekeeping

CO-SOURCING

Many companies are happy to keep the daily administration of share schemes in-house but find it difficult when faced with peak workloads.

 

At such times, a helping hand is always welcome and through our cost-effective co-sourcing services, Howells can provide the extra resources, working together with you to meet the need.

 

Grants and Awards - manage calculations, documentation, summaries and distribution


Corporate Actions - cover the urgent work needed in a merger for example

Scheme Variations - deal with changes caused by a Rights Issue for example

Exercise service - carry out the administration of option exercises from start to finish

Tax Return service - ensure your Tax Return is submitted accurately and on time

 
 

ADDITIONAL MODULES

ST8 is modular and as such allows additional modules to be implemented at outset or at a future point.

 

Our in-house developers can also customise any element of the system to meet your individual needs.

IFRS2 Reporting

International Financial Reporting Standards requires companies to recognise the cost of share-based awards to employees in the Profit and Loss accounts.

The IFRS2 reporting suite can be integrated with the Howells software.

Share Ownership

Tracks relevant individuals' share holdings. Trackable details include: purchases, sales, transfers and family interests.


Allows you to monitor existing share plan holdings as well as external share holdings as entered into the system by the user.

more information

(ST8 dedicated site)

180849-Howeells-Associates-Logos-White S
 for in-house
share plan
administration

Data Feeds

We can take data feeds from your all-employee plan provider to enable combined reporting and provide participants with the ability to view from the portal.

 

We regularly take data feeds from third parties for our clients; as such systems are already in place for this activity. 

Consent to Deal

Employees can view the dealing rules, complete the permission to deal section and submit their request. Administrators can grant or decline permission. All activity is recorded in the full audit trail.

 

Dealing rules and other information can be held on the portal.