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Our reputation as leaders in our field is built upon the provision of effective, individual facilities for companies of all types and sizes. It is our personal service that enables Howells to deliver not just a fully-integrated resource, but complete peace of mind. 

 

Our solution is available as:

We cover a range of plans including, but not limited to:

  • Bonus Share Matching Plans (BSP)

  • Company Share Option Plans (CSOP)

  • Deferred Bonus Plans (DBP)

  • Dividend Reinvestment Plans (DRIP)

  • Executive Share Option Plans (ESOP)

  • Incentive Stock Options (ISO)

  • Share Incentive Plans (SIP)

  • Joint Share Option Plans (JSOP)

  • Long Term Incentive Plans (LTIP)

  • Performance Share Plans (PSP)

  • Restricted Share Plans (RSP)

  • Stock Appreciation Rights (SAR)

  • Phantom Plans

  • Individual Bespoke Share Plans

SHARE PLAN ADMINISTRATION

ST8 software for in-house or outsourced administration of your share plans

ST8 SHARE PLAN SOFTWARE

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Core Admin Functionality Includes:

  • Current and historic participant records

  • Grants and awards

  • Vesting 

  • Leavers and lapses

  • Exercises and releases

  • Reports

 

 

Participant Portal Key Features:             

                                

  • News and messages                    

  • Scheme information

  • Personal information

  • Award holdings

  • Award modeller

  • Exercises and releases

  • Documentation

We appreciate how individual your company is and work with you to create the best fit for you and your requirements.

We take all your existing data and migrate it to the ST8 admin system. This will include (unless not required) all historic data. Within the data, numerous sub-groups can be created, be it by division, tax, plan or other. 

The participant portal enables employees and former employees to view and manage information. The portal is modular so additional functions and enhancements can be added over time. 

Every page on the portal is fully branded according to your corporate branding requirements and we work with you to ensure the design is the right fit for you and your company.

Participants are provided with a username and password and designated administrators can have full or restricted access to the site.

Howells’ experienced in-house team provide a helpline service for those participants experiencing difficulties.

 

OUTSOURCING

We work hard on your behalf to ensure that whilst your share plan administration is in the hands of specialists, you always remain in complete control.  

 

The outsourcing team use the ST8 system solution and administration processes are tailored and agreed with you to ensure a smooth handover and easy transition for both participants and administrators

Utilising the latest technology, our experienced team of share scheme administrators provide a seamless link between your share plan population and any other associated providers.

Take advantage of our comprehensive range of tailored services and let us provide you and your employees with a full and comprehensive facility that ensures you receive expert administration and fantastic value for money.

The customised participant web portal allows you much greater freedom in the design and presentation of your plan information to your participants. 

Key features include:

  • Dedicated helpline and email support

  • Company branded participant portal

  • Grants & Awards including acceptance

  • Vesting facilities

  • Leavers and lapses

  • Exercises

  • Releases

  • Company reports

  • HMRC end of year returns

  • IFRS2 reporting

  • Payroll updates for new SIP participants

  • SIP Invitations

  • Process SIP dividends

  • SIP sale / withdrawal of shares

  • Maintenance of SIP Trust bank account

  • General housekeeping

CO-SOURCING

Grants and Award Service:

 


Corporate Actions Service:

 


Scheme Variations Service:

 


Exercise Service:

 


Tax Return Service:

Many companies are happy to keep the daily administration of share schemes in-house but find it difficult when faced with peak workloads.

 

At such times, a helping hand is always welcome and through our cost-effective co-sourcing services, Howells can provide the extra resources needed, working together with you to meet the need.

 

Manage calculations, documentation, summaries, sign off and distribution


Cover the urgent work needed in a merger for example

Deal with changes caused by a Rights Issue for example

Carry out the administration of option exercises from start to finish

Ensure your Tax Return is submitted accurately and on time

ADDITIONAL MODULES

ST8 is modular and as such allows additional modules to be implemented at outset or at a future point.

 

Our in-house developers can also customise any element of the system to meet your individual needs.

IFRS2 Reporting

International Financial Reporting Standards requires companies to recognise the cost of share-based awards to employees in the Profit and Loss accounts.

The fully customisable IFRS2 reporting suite (which can cover US GAAP reporting), can be integrated with the Howells software or stand alone. 

Share Ownership

This module tracks relevant individuals' share holdings. Trackable details include: purchases, sales, transfers, family interests


This tracking facility allows you to monitor existing share plan holdings as well as external share holdings as entered into the system by the user.

 
share plan administration

more information

(ST8 dedicated site)

Data Feeds

We can take data feeds from your all-employee plan provider to enable combined reporting and provide participants with the ability to view from the portal.

 

We regularly take data feeds from third parties for our clients; as such systems are already in place for such activity. 

Consent to Deal

Employees can view the dealing rules, complete the permission to deal section and submit their request.  Administrators can grant or decline permission. All activity is recorded in the full audit trail.

 

Dealing rules and other information can be held on the portal. Can also link with IMTrack.